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Stamps

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How do you choose stamps and accessories for the office?

Office stamps are practical tools for marking documents, confirming workflow stages and organising administrative tasks. This category is designed for offices, reception desks, secretariats, accounting departments, warehouses and other teams that regularly identify or process documents.

Which office stamps should you choose?

Start by defining how the stamp will be used. Company stamps and document stamps are suitable for applying recurring information or messages. Date stamps make it easier to add a date, while numbering stamps help identify documents with consecutive numbers. The available options include solutions from Trodat, Colop and Reiner.
When comparing products, consider:
  • stamp type and mechanism,
  • impression size, shape and number of lines,
  • marking type, date range or sequential numbering,
  • ink colour and ink pad type,
  • replaceable ink pad availability,
  • body material, dimensions and pack quantity.

What is the difference between company stamps, date stamps and numbering stamps?

A company stamp applies fixed information or a recurring message. A date stamp creates a dated impression and can support the marking of incoming, outgoing or approved documents.
A numbering stamp applies numbers. Models with sequential numbering help identify consecutive forms, parcels or records without entering each number manually.
Check the impression size, number of lines and overall dimensions before choosing a model. A larger impression area provides more room for information, while a compact body is convenient at workstations where desk space is limited.

How do you select ink and an ink pad for a stamp?

Choose the ink colour according to your organisation’s document-marking rules. Before purchasing stamp ink or a replacement pad, check the mechanism type and the compatibility specified for the individual stamp model.
A replaceable ink pad allows users to continue working without replacing the complete stamp. Stamp inks, date stamps, numbering stamps and related accessories support clear and repeatable marking.

How can stamps improve document workflows?

Office stamps work best as part of an organised document process. Books and pads help standardise recorded information, while labels support clear identification of documents, files and workplace items.
Once marked, materials can be sorted using products from the Document Organisation category. Documents that need to be retained can be stored using suitable Archiving products.

What should you check before ordering?

Define what information needs to appear in the impression and how frequently the stamp will be used. Then compare the impression format, operating mechanism, ink pad, ink colour and replacement options.
If the required marking changes according to the date or document number, select a date stamp or numbering stamp rather than a model with fixed content.

 

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